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How do I add students to a course? (Passport)


Before students can be added, there must be a course created to which they can be added.

Passport identifies students by an e-mail address, but students no longer need to access that email to be enrolled in Passport. It simply serves as a unique login. It is recommended that students use a school e-mail addresses to register with on Passport. Students can change the profile picture or password in Passport, but cannot change their Passport e-mail address once it has been entered. Passwords can now be reset by teachers, eliminating the need for an active student email address.

There are three ways to add students to a course.

Choose the method that best meets your needs. Directions for each method can be found below.

A.  Share a course link with students. This method is recommended for adding large numbers of students at the beginning of the course. Students will create their own account and set their own password.

B.  Manually add students. This method is recommended for adding smaller numbers of students.

C.  Create a roster upload.  This method is recommended for adding a large number of students. The school Tech Department may be able to help you with this by generating a CSV file.

 

A.  Shared Invite Link

(Note: This method is recommended for adding large numbers of students at the beginning of the course.)

Each course generates its own link, so be careful to only share the link to one course with the students who are to be enrolled in that particular course.

1. Once logged into Passport, click on the course name for which students need to be added.

2. The Course Profile will appear. Click the green Add a Student button at the bottom of your Course Profile page.

3. The Add a Student window will appear and a green link will display. This green link is the Invite link for this course. Click on this link to copy the link to the clipboard. Share this invite link with the entire class, so that they can self-enroll.

4.  Students who are new to Passport will click the blue Create an Account button. They will be prompted to enter their information and create a password.

5. Returning students should click on the green I Have an Account button. These existing students only need to add the course to their list of current courses.  Both new and returning students will click the Add button, and the new course will be added to their account.

A new course invite link should be shared for each individual course created in Passport.

 

B.  Manual Entry

For students new to Passport, you can manually enter the student’s e-mail address, first and last name. Only use this method for a small number of course attendees. For returning Passport students, the system will automatically populate the student’s first and last name for you, based on the e-mail address entered.

1. Once logged into Passport, click on the course name for  which students need to be added.

2. The Course Profile will appear. Click the green Add a Student button at the bottom of your Course Profile page.

3. The Add a Student window will appear and a green link will display.

4.  Enter the student’s name and e-mail address then click Add a Student. If the student has an activated Passport account, the fields will auto-populate after entering their e-mail address.

5. Choose a temporary password for the student to log into their account. A temporary password must be entered for each student to use when logging in for the first time. This ensures the student has access to their Passport account, regardless if the student has access to their school email inbox. It is recommended to select an common temporary password for all students as students will be immediately prompted to change the password upon login.

6.  The student’s name appear on the class roster.

 

C.  Roster Upload

Passport allows automatic class roster uploads with the use of CSV formatted spreadsheets.

Before you can begin formatting a spreadsheet, a course needs to be created in Passport. One course for each period is required. The CSV spreadsheet is formatted as shown below:

How to find the Course ID:

1. In Passport, from the courses page, select the course which you want to find the course ID. Each course in Passport has its own unique course ID. In the example above, I am choosing the course titled, “Spanish Period 1”

2. Once you are in your course, viewing your Class Profile; notice the URL address. The Course ID is the four digit number before “/students” in the URL.

3. In this example above, the course ID is “3078.” For each student enrolled in this Spanish Period 1, 3078 will be their Course ID.

4. If you would like to include multiple courses in your Class Roster upload, please make sure that you keep the courses grouped together.

5. You can have several courses from multiple instructors in one upload, but for organizational purposes, one spreadsheet per school is what’s recommended.

Data file requirements

Required fields |courseID|;|firstName|;|lastName|;|eAddress|;|password|

Final data file includes all necessary student information on one line

Send completed data file to Connect@emcschool.com.  The User Experience Team will follow up with you once the roster upload is complete.

Clever Automatic Rostering and Single-Sign-On

EMC Schools has partnered with Clever to provide course rostering and single-sign-on. School districts that have implemented Clever into their Student Information System and interested in connecting with Passport, please search for the EMC Passport app in the app gallery. To discuss this option in more detail, please email Connect@emcschool.com.



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May 31, 2018